Third Party Registration process for ingredients in WERCSmart


The Third Party registration process is used for creating an ingredient that is considered a "mixture" meaning that the formulation of the ingredient contains 2 or more components.


When your product uses an ingredient from another source (e.g. Formulator) outside your organization, you may need to coordinate with your supplier and request they register their proprietary formulation into WERCSmart, using their own WERCSmart account. 


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The process is fairly simple, but you should be aware that it takes some time to get this process completed due to the additional elements involved. 


When you know you have a blend from another source, typically colorants, fragrances, pigments, or polymers, you are encouraged to immediately contact your provider of this ingredient and discuss with them the need you have to insert their confidential and proprietary information into your WERCSmart registration.


The formulator will then create a WERCSmart account, if they don't already have one established, and will not be required to enroll in an subscription in order to fulfill the formula registration requested.


Once the formulator logs into their WERCSmart account, they will select to register a 3rd Party Formula from the options provided.  The formulator will name their formulation registration and provide the ingredient details which remain confidential and are not shared with you, the primary supplier.  The formulator will indicate if they want to restrict access to this ingredient, or not, and then will submit the registration to the shopping cart.  The formulator, although not required to have a subscription at this time, will then need to go to the shopping cart and submit their order.


>Here's a demonstration on how to create a 3rd-Party Formula registration in WERCSmart


When we receive the data, we will then set up this formula as an ingredient that is available for selection in the WERCSmart system.  We will notify the formulator once this is set up and available in WERCSmart, who then will contact you, the Primary Supplier, and give you the necessary WPS Code needed, which is used as your CAS number for your product. This code will serve as the Numerical identifier of the ingredient and will be formatted as WPS followed by 7 digits (Ex. WPS1234567). 


If the formulator has indicated the use of the ingredient is restricted, you may need to enter an authorization code. Your formulator can provide you with that information once the ingredient is registered successfully.


For deciding the level of restriction that the Third Party Formulator would like to implement on this registration, there are 3 options: 


  • Restrict: Companies within WERCSmart will need to contact the organization that registered the formulation for an access code to allow them to use the formulation in their registrations. 

  • Do Not Restrict: Formula is searchable in WERCSmart and does not require an access code. All companies that use WERCSmart will be able to use this formulation.

  • Exclusive Use: This formula is established for use in the account of the Third Party Formulator only and is not to be used by any other account within WERCSmart. Only select this option if your company is the only company using this formulation and no other companies need to use this formulation within their own registrations.

Formula confidentiality is paramount when using the WERCSmart system.  By following the process, both parties, the formulator and primary supplier, may successfully register the required data, enabling the WERCSmart system to provide an assessment report to the specific recipient of the Product and UPCs. You may contact Customer Support via ticket, phone call or chats 

if you have further questions regarding this process.


Special Note: 

  • Be aware - once a formula is submitted as a registration, it cannot be updated due to the impact of registrations that the formula may have in use within. If there are any changes to the ingredients or percentages of the formula registration, a new formula registration would need to take place. The formulator should communicate the update to their customers so the actual product supplier can revise (update) their registration and resubmit for assessment.

  • The restriction settings for the Third Party Registration can be updated by the formulator however this is the only component that can be updated after the registration is submitted.

    • In order to make an update to the restriction status, please contact Customer Support via phone call, chat, or by submitting a ticket to have your Third Party registration placed in a recertification for this update.  


Here is a step-by-step walkthrough of the Third Party Registration Process: 

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